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  • Health & Safety Documents - Flow chart - contractor management
    Flow chart - contractor managementYou have chosen a contractor to complete construction work and you're starting to plan how the work will take place. Our flow chart will ensure that you fulfil your client duties under health and safety legislation.What is construction?The definition of construction work includes the usual building and demolition works you might expect, along with most maintenance, repair and redecoration. Even high-pressure cleaning is covered.This matters because all construction work must...
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  • Health & Safety Documents - Flow chart - contractor selection
    Flow chart - contractor selectionWhen appointing maintenance or construction contractors, you must ensure that they're competent. Follow our flow chart to ensure that your process is compliant.Why is this important?When you contract out maintenance or construction work you have considerable responsibilities for the safety of the job. This is by virtue of the Construction (Design and Management) Regulations 2015 and the Management of Health and Safety at Work Regulations 1999.As some firms have found to their...
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  • Health & Safety Documents - Contractor management - guidance
    Contractor management - guidanceUnderstanding what information to ask for and share with contractors can be confusing. Our clear guidance should point you in the right direction.What and whenIf you appoint a contractor, it's vital to tick the appropriate health and safety boxes. The process begins with an initial check to identify whether the contractor's health and safety arrangements are up to scratch. Once this is done you should provide the contractor with enough information about the proposed project and...
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  • Health & Safety Documents - Notice - site rules for contractors
    Notice - site rules for contractorsIf you're employing contractors, you must make them aware of your site safety rules. You can do this by displaying our easy to understand notice.Manage the risksIf contractors are engaged to complete a project on your premises, the work must be managed to ensure that staff - yours and the contractors' - are not put at risk. The necessary steps to achieve this include making sure that your contractors understand your expectations of them. You can do this by defining the site...
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  • Health & Safety Documents - Contractor appraisal questionnaire
    Contractor appraisal questionnaireBusinesses are under a legal obligation to check the competence of their contractors, and the simplest way of doing this is to use a questionnaire. To make it less of a burden on both sides, our contractor appraisal questionnaire has been designed to ask for the minimum amount of information.Using the formThis questionnaire should be used to assess contractors with five or more employees. Smaller organisations are not legally required to have all of the documentation the form...
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  • Health & Safety Documents - Contractor selection policy
    Contractor selection policyThere are various legal requirements which apply to the appointment of contractors. In particular, you need to take reasonable steps to check that they are able to do the work safely. Our Contractor Selection Policy will help you to implement the right arrangements.Legal requirementsThis policy has been created to ensure compliance with an employer's common law duty to appoint only competent contractors, as well as specific requirements within the Management of Health and Safety at...
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  • Health & Safety Documents - Small contractor appraisal questionnaire
    Small contractor appraisal questionnaire Before employing a contractor for the first time, you need identify that they're set up to manage safety risks. Our document will help you to do this.Limited arrangementsIf you employ contractors with fewer than five members of staff, they're unlikely to have much in the way of paperwork. In the eyes of the law this is absolutely fin. However, if you're considering using their services, this makes it hard for you to identify whether they have appropriate arrangements...
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  • Health & Safety Documents - Annual insurance check letter
    Annual insurance check letterIf you're using contractors to minimise your liability, check that they're fully insured. Our letter can be used to verify that they're covered.Don't get caught outIf there's an accident on your premises caused by a contractor and they have failed to maintain their insurance cover, any claim for compensation could head in your direction instead. This, in turn, could push up your own insurance premiums.What to doTo avoid getting caught out, use our Annual Insurance Check letter to...
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  • Health & Safety Documents - Health and safety induction checklist
    Health and safety induction checklistWhen you recruit a new employee, a thorough health and safety induction is a must. Our checklist will give you a helping hand.Why use itOur Health and Safety Induction Checklist is designed for completion by the new employee. This encourages them to take responsibility for their own safety. What's covered?The contents are arranged under five sub-headings and include three full pages of questions. The headings are:General.First aid.Fire safety.Work equipment, machinery and...
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  • Health & Safety Documents - Health and safety induction - contractor
    Health and safety induction - contractorWhen contractors arrive on site, you should complete a formal induction for their staff. Use our document to identify the points you need to cover. CluelessAlthough you're bound to have spent time informing contractors about your site rules and arrangements for working on your premises, it's unlikely that these messages will have filtered through to their staff. Therefore, to ensure that anyone working on your premises is aware of your health and safety, fire, security...
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